Top 6 Benefits of Accounting Software for Small Businesses

Top 6 Benefits of Accounting Software for Small Businesses

Over the past few years, technology has increased at a rapid rate. A lot of tech giants are offering services that make running a business a little bit easier. One of these innovations is accounting software. 

Managing money is always one of the most stressful parts of owning a business. You have to worry about budgeting, breaking even, and, at the end of the year, accurately filing taxes. A functional accounting software program alleviates a lot of these stress factors. 

Here are the top six benefits of accounting software for small businesses.

Tax Simplification

One of the key benefits of accounting software is that it alleviates the stress of gathering your business’ financial information at the end of the year. A lot of software services provide custom reporting methods. That means you can track pretty much any piece of data you want. 

For example, you can keep track of specific types of taxes your business has paid over the last 12 months. Without using software or having an accountant on staff, this would be a pain to calculate. What’s more, a lot of accounting software companies allow you to file taxes directly from the system.

Keep Tabs on Clients

Similar to tracking taxes, accounting software lets you keep an eye on specific customers. For example, if you run a subscription-based business model, you can see which customers are typically late on their payments. This lets you develop a business strategy for late payers. 

By integrating a POS system with your software, you can start to keep track of your customer’s spending habits. You can then customize your marketing strategy to appeal to the different types of customers you have. This can also help you identify cash flow gaps, which facilitate estimations of monthly profit and other key performance indicators.


Today, most accounting software is made for the cloud. This means you can access all your company’s financial data on the go on any smart device. You can keep track of business trip expenses by simply capturing a photo of a bill or receipt and uploading it to an app. 

Perhaps the best feature is the ability to send an invoice from your phone (more on that in the next section). Another cool thing that accounting software lets you do is to give your accountant access to the app so that they can easily find the information they need to properly file their business taxes.

Invoicing Capability

Once you develop accounts for all of your customers, sending invoices has never been easier or faster. Most software apps let you create customized invoice emails to your clients. By doing this, you can ensure that your invoices are always being sent on time. In turn, you will get paid faster. Plus, you’ll always be notified immediately when an invoice is paid or if one is past due. 

You can also customize the look of your invoice to include your company name and logo. This makes your business look more legitimate.

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Keep Record-Keeping Up to Date

Accounting software reduces worry. At the end of each day, month, quarter, or year, you can see where your business is succeeding or failing. This is invaluable information and saves you a lot of hours that would be spent in marketing meetings. Know instantly how effective your marketing campaigns were and how profitable each of your products/services is. 

No more searching around for financial documents at the end of each year. Instead, they’re stored in your software application for easy access.

Save Time

Around 44% of businesses are now using technology to reduce costs—and for good reason. Automating your accounting department can save you a ton of time and money. Stop worrying about keeping track of every piece of financial information daily. Let the software do it for you, so you can focus on more important things. 

Every business usually makes at least one mistake with their finances per year. Accounting software takes away human error and is very easy to navigate. Plus, you can easily search the database to instantly pull up invoices, client records, and more.

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